Step 3: Invite moderators, speakers and hosts

Backstage access invites can be added from the detail page of the programme item. In Data > Programme items, find the item to which you want to add the invites and click to open it. Scroll down to the section Backstage access.

Add invites

Click in the field Enter name or email address. Enter the name or email address of the user that you want to invite. If that user is already on the attendee list, you can just click to add him or her. If not, choose Create new and add the user through the modal that opens.

The type of invites you can send are based on the room type: 

• Virtual - Moderated session allows adding Moderators and Speakers. You can invite up to 15 moderators and speakers for the same session.
• Virtual - Hosted session allows adding only one Host
• All other room types allow Vote & Ask moderators

When you save the page, the invitation email with a link to the virtual dashboard will be sent right away. Read this article to understand how the invitees can access their backstage dashboards from here.

Disable sending automatic invites

If you do not want to send the invitations through our system after adding a moderator or speaker, go first to Settings > Advanced > Other. Turn off the toggle next to Send email when adding virtual room invite.

Delete invites

To delete an invitation, just click on the trashcan icon. The respective email address will then no longer have access to the dashboard.