--- title: "Step 3: Invite moderators, speakers and hosts" description: The third step is to send out the moderator, speaker and host invitations. This article explains how. --- [Skip to content](https://knowledge.conferencecompass.com/step-2-set-the-type-of-virtual-room-and-invite-moderators-speakers-and-hosts#main-content) English Show submenu for translations ![floq-logo-by-cc-2-white@2x.png\]](https://knowledge.conferencecompass.com/hs-fs/hubfs/floq-logo-by-cc-2-white@2x.png?height=40&name=floq-logo-by-cc-2-white@2x.png) Open main navigation Close main navigation - English Show submenu for translations - www.conferencecompass.com www.conferencecompass.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [CC Knowledge Base](https://knowledge.conferencecompass.com/?hsLang=en) 2. [For organisers](https://knowledge.conferencecompass.com/for-organisers?hsLang=en) 3. [Virtual sessions](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#virtual-sessions) # Step 3: Invite moderators, speakers and hosts ## The third step is to send out the moderator, speaker and host invitations. This article explains how. Backstage access invites can be added from the detail page of the programme item. In Data \> Programme items, find the item to which you want to add the invites and click to open it. Scroll down to the section *Backstage access*. ### Add invites Click in the field *Enter name or email address*. Enter the name or email address of the user that you want to invite. If that user is already on the attendee list, you can just click to add him or her. If not, choose *Create new* and add the user through the modal that opens. ![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Feb-24-2026-02-59-43-6181-PM.png?width=500&height=169&name=image-png-Feb-24-2026-02-59-43-6181-PM.png) The type of invites you can send are based on the room type:  ![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Feb-24-2026-03-01-11-0837-PM.png?width=300&height=169&name=image-png-Feb-24-2026-03-01-11-0837-PM.png) - *Virtual - Moderated session* allows adding [*Moderators*](https://knowledge.conferencecompass.com/moderator-dashboard?hsLang=en) and [*Speakers*](https://knowledge.conferencecompass.com/speaker-dashboard?hsLang=en). You can invite up to 15 moderators and speakers for the same session. - *Virtual - Hosted session* allows adding only one *Host* - All other room types allow *Vote & Ask* moderators When you save the page, the invitation email with a link to the virtual dashboard will be sent right away. [Read this article](https://knowledge.conferencecompass.com/how-to-access-your-backstage-dashboard?hsLang=en) to understand how the invitees can access their backstage dashboards from here. ![Screenshot 2024-02-13 at 17.04.34](https://knowledge.conferencecompass.com/hs-fs/hubfs/Screenshot%202024-02-13%20at%2017.04.34.png?width=670&height=376&name=Screenshot%202024-02-13%20at%2017.04.34.png) ### Disable sending automatic invites If you do not want to send the invitations through our system after adding a moderator or speaker, go first to *Settings* \> *Advanced \> Other*. Turn off the toggle next to *Send email when adding virtual room invite.* #### ![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Jul-11-2025-09-30-48-2653-AM.png?width=400&height=86&name=image-png-Jul-11-2025-09-30-48-2653-AM.png) ### Delete invites To delete an invitation, just click on the trashcan icon. The respective email address will then no longer have access to the dashboard. - [For organisers](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#main-content) - [Artwork guidelines](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#artwork-guidelines) - [Floq Event Registration](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#floq-event-registration) - [Set up your app and add events](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#set-up-your-app-and-add-events) - [Configure your event](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#configure-your-event) - [Community and attendees](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#community-and-attendees) - [News messages](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#news-messages) - [Interactive features](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#interactive-features) - [Virtual sessions](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#virtual-sessions) - [Sponsors](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#sponsors) - [Integrations](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#integrations) - [Advanced features](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#advanced-features) - [App promotion](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#app-promotion) - [Analytics](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#analytics) - [Download your event info](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#download-your-event-info) - [Off-boarding](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#off-boarding) - [For moderators, speakers and representatives](https://knowledge.conferencecompass.com/for-moderators-speakers-and-representatives?hsLang=en#main-content) - [Vote & Ask moderators in non-virtual sessions](https://knowledge.conferencecompass.com/for-moderators-speakers-and-representatives?hsLang=en#vote-ask-moderators-in-non-virtual-sessions) - [Representatives](https://knowledge.conferencecompass.com/for-moderators-speakers-and-representatives?hsLang=en#representatives) - [Technical moderators (AV) for virtual and hybrid sessions](https://knowledge.conferencecompass.com/for-moderators-speakers-and-representatives?hsLang=en#technical-moderators-av-for-virtual-and-hybrid-sessions) - [Moderators, speakers and hosts in virtual sessions](https://knowledge.conferencecompass.com/for-moderators-speakers-and-representatives?hsLang=en#moderators-speakers-and-hosts-in-virtual-sessions) - [For attendees](https://knowledge.conferencecompass.com/for-attendees?hsLang=en) - [Release notes](https://knowledge.conferencecompass.com/release-notes?hsLang=en#main-content) - [Latest versions](https://knowledge.conferencecompass.com/release-notes?hsLang=en#latest-versions) - [Older versions](https://knowledge.conferencecompass.com/release-notes?hsLang=en#older-versions) - [Publish apps on the stores](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#main-content) - [Create accounts](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#create-accounts) - [Create app certificates and keys](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#create-app-certificates-and-keys) - [Create build file and screenshots](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#create-build-file-and-screenshots) - [Submit your app to the Stores](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#submit-your-app-to-the-stores) - [Transfer apps](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#transfer-apps) - [Offboarding](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#offboarding) - [About Conference Compass and Floq Event Management](https://knowledge.conferencecompass.com/about-conference-compass-and-floq-event-management?hsLang=en) [![Chill listening crop-3](https://knowledge.conferencecompass.com/hs-fs/hubfs/CC-logo%20(2).png?width=115&height=30&name=CC-logo%20(2).png "Chill listening crop-3")](https://www.conferencecompass.com/) Copyright © 2026, Conference Compass