---
title: Event settings
description: "Within the event, the settings are: General: edit the information you entered when adding the event.   Features: Colours: choose the event’s primary and contrast colours Images:  Tip! Upon adding an i"
---

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1. [CC Knowledge Base](https://knowledge.conferencecompass.com/?hsLang=en)
2. [For organisers](https://knowledge.conferencecompass.com/for-organisers?hsLang=en)
3. [Configure your event](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#configure-your-event)

# Event settings

## This article describes what settings are available for every event within your Floq.

Within the event, the settings are:

- [**General**](https://knowledge.conferencecompass.com/event-settings#general): edit general event info, enable gamification and apply event branding.
- [**Access**](https://knowledge.conferencecompass.com/event-settings#access): apply event status and restrictions.
- [**Language**](https://knowledge.conferencecompass.com/event-settings#language): customize your language strings.
- [**Emails**](https://knowledge.conferencecompass.com/event-settings#emails): customize the invitation emails sent via Floq.
- [**Advanced**](https://knowledge.conferencecompass.com/event-settings#advanced)

### General

#### General

Edit the information you entered when adding the event, such as the start and end date, timezone and description.

![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Feb-20-2026-03-29-40-1171-PM.png?width=500&height=456&name=image-png-Feb-20-2026-03-29-40-1171-PM.png)

#### Features

- Enable or disable [**Gamification**.](https://knowledge.conferencecompass.com/gamification?hsLang=en)
- Choose the **Virtual business card** to use in the app: None, Platform QR code or External code. When selecting External code, the code that is filled in in the Bar code field for every attendee is translated in a bar code (if it only contains numbers) or QR code. You can use for example add the badge QR code here, so that it matches with the physical badge around the attendee's neck.
- Enable or disable **Networking features**: if you're not using networking features such as the attendee list or chat, you can turn off related settings with this toggle.
- Set the **Default timezone** of the event to Local or Event timezone, or allow users to choose when accessing the event for the first time, for example for hybrid events.

![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Feb-20-2026-03-31-15-7976-PM.png?width=500&height=421&name=image-png-Feb-20-2026-03-31-15-7976-PM.png)

#### Colours

Choose the event’s primary and contrast colours. Please note that a warning is shown when the contrast ratio with white is not sufficient. 

#### ![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Feb-20-2026-03-35-33-7626-PM.png?width=500&height=220&name=image-png-Feb-20-2026-03-35-33-7626-PM.png) Images

The **event icon** and **event image** are already uploaded when creating the event, but can be edited here.

The **sign-in background** is displayed behind the sign-in modals in both the web and mobile app. Since it will be cropped on small devices and the mobile app, use an ambient background that doesn’t contain logos or text.

**Placeholder images** are shown in built-in virtual rooms when no image is uploaded by the host or moderator. When left empty, the platform's default images will be displayed.

### ![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Feb-20-2026-03-37-28-3164-PM.png?width=500&height=843&name=image-png-Feb-20-2026-03-37-28-3164-PM.png)

**Tip!** Upon adding an image, the studio will show you the required size and dimensions. You can also find this in the [artwork articles.](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#artwork-guidelines)

### Access

When adding a new event, the event status is by default set to *Coming soon*. In the event settings, you can make the event *Available* and apply  event restrictions.

#### Set event status

![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Feb-20-2026-03-39-53-0646-PM.png?width=200&height=86&name=image-png-Feb-20-2026-03-39-53-0646-PM.png)

- **Coming soon:** When set to coming soon, the event cannot be installed by users. On mobile, you can [add an event tile to the selection screen](https://knowledge.conferencecompass.com/set-up-the-mobile-multi-event-app-selection-screen?hsLang=en) to already announce the event, but not allow users to enter it. On web, the event tile is shown as coming soon in the event overview on floq.live if the user is on the attendee list or received a virtual invite.
- **Available:** The event can be installed or accessed by attendees, of course depending on the event restrictions. On mobile, make sure to [add an event tile to the selection screen](https://knowledge.conferencecompass.com/set-up-the-mobile-multi-event-app-selection-screen?hsLang=en) to have it available to users on mobile. On web, the event is only shown in the event overview on floq.live if the user is on the attendee list or received a virtual invite. Note that the web app is always accessible with a direct URL unless access restrictions apply.

#### Set event access restrictions

You can restrict who has access to your event.

- Choose **Anyone**to not restrict access. Optionally, you can protect the event with a password that you share with your attendees. Just enable the checkbox and enter the password.
- When choosing **Signed-in users only**, anyone that can sign in, can install the event.
- Select **Attendees only** to restrict your event to users on the attendee list. You can import users on the attendee list from Excel, or sync it with an external system.
- Choose a **Community group** or **Event group** to restrict access even further to only users within the selected group(s).

### Data types

The data types are addressed in a [separate article](https://knowledge.conferencecompass.com/configure-the-information-on-your-detail-pages-in-the-data-types?hsLang=en).

### Language

First, choose the **Date format** and **Time format** and select the **Main language** from the dropdown. The main language is the default language for attendees, and the language you add your content (session names, information pages, etc) in.

Once the language is selected, you can customise the wording of every string by clicking the pencil icon. A short explanation of where the string is used is shown on the left, the string itself on the right. Use the search to find a particular string to edit. Changed strings can be restored to the default with the ![Screenshot 2023-03-27 at 15-51-23-png](https://knowledge.conferencecompass.com/hs-fs/hubfs/Knowledge%20Base%20GIFs+Screenshots%20Floq/Screenshot%202023-03-27%20at%2015-51-23-png.png?width=23&height=20&name=Screenshot%202023-03-27%20at%2015-51-23-png.png) button on the side. Torestore all strings, click the ![Screenshot 2023-03-27 at 15-51-23-png](https://knowledge.conferencecompass.com/hs-fs/hubfs/Knowledge%20Base%20GIFs+Screenshots%20Floq/Screenshot%202023-03-27%20at%2015-51-23-png.png?width=23&height=20&name=Screenshot%202023-03-27%20at%2015-51-23-png.png)button in the top-right corner.

Below **Additional languages**, you can select more languages for your event. Attendees will be able to choose from those in the event app. Not only the interface texts, but also the content, such as session names and information pages, will be automatically translated. These automatic translations can be overwritten by manual translations if they are not correct.

Note that each additional language involves additional costs. Check in with your Customer Success Manager if you need more languages than currently can be added.

![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Jul-07-2026-11-56-36-5423-AM.png?width=500&height=458&name=image-png-Jul-07-2026-11-56-36-5423-AM.png)

### Emails

[Read here](https://knowledge.conferencecompass.com/email-invitation-templates?hsLang=en) how to set your invitation templates for attendees, speakers, moderators, hosts and representatives.

### Advanced

#### Exhibitor dashboard

Choose the **Data type** to which resources uploaded on the exhibitor dashboard should be added, and choose whether or not an **automatic invite** should be sent when [inviting a representative](https://knowledge.conferencecompass.com/representatives?hsLang=en) to an institution.

![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Feb-20-2026-03-55-28-3933-PM.png?width=500&height=227&name=image-png-Feb-20-2026-03-55-28-3933-PM.png)

#### Add-ons

Choose whether the event has **Abstract management**. If on, an item will appear in the side menu. For event registration, you can enter the **Event id** you can find in the registration platform. The *Event registration* link in the side menu will then directly open the right event, instead of the list of all your events.

![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Feb-20-2026-03-55-38-4909-PM.png?width=500&height=224&name=image-png-Feb-20-2026-03-55-38-4909-PM.png)

#### Other

Decide whether an **automatic invite** email should be sent when [adding a backstage access invite](https://knowledge.conferencecompass.com/step-2-set-the-type-of-virtual-room-and-invite-moderators-speakers-and-hosts?hsLang=en), and choose whether you want to **disable bookmarking** for sessions that require registration.

![](https://knowledge.conferencecompass.com/hs-fs/hubfs/image-png-Feb-20-2026-03-56-15-8073-PM.png?width=670&height=198&name=image-png-Feb-20-2026-03-56-15-8073-PM.png)

 

- [For organisers](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#main-content)

    - [Artwork guidelines](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#artwork-guidelines)
    - [Floq Event Registration](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#floq-event-registration)
    - [Set up your app and add events](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#set-up-your-app-and-add-events)
    - [Configure your event](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#configure-your-event)
    - [Community and attendees](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#community-and-attendees)
    - [News messages](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#news-messages)
    - [Interactive features](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#interactive-features)
    - [Virtual sessions](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#virtual-sessions)
    - [Sponsors](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#sponsors)
    - [Integrations](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#integrations)
    - [Advanced features](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#advanced-features)
    - [App promotion](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#app-promotion)
    - [Analytics](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#analytics)
    - [Download your event info](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#download-your-event-info)
    - [Off-boarding](https://knowledge.conferencecompass.com/for-organisers?hsLang=en#off-boarding)
- [For moderators, speakers and representatives](https://knowledge.conferencecompass.com/for-moderators-speakers-and-representatives?hsLang=en#main-content)

    - [Vote & Ask moderators in non-virtual sessions](https://knowledge.conferencecompass.com/for-moderators-speakers-and-representatives?hsLang=en#vote-ask-moderators-in-non-virtual-sessions)
    - [Representatives](https://knowledge.conferencecompass.com/for-moderators-speakers-and-representatives?hsLang=en#representatives)
    - [Technical moderators (AV) for virtual and hybrid sessions](https://knowledge.conferencecompass.com/for-moderators-speakers-and-representatives?hsLang=en#technical-moderators-av-for-virtual-and-hybrid-sessions)
    - [Moderators, speakers and hosts in virtual sessions](https://knowledge.conferencecompass.com/for-moderators-speakers-and-representatives?hsLang=en#moderators-speakers-and-hosts-in-virtual-sessions)
- [For attendees](https://knowledge.conferencecompass.com/for-attendees?hsLang=en)
- [Release notes](https://knowledge.conferencecompass.com/release-notes?hsLang=en#main-content)

    - [Latest versions](https://knowledge.conferencecompass.com/release-notes?hsLang=en#latest-versions)
    - [Older versions](https://knowledge.conferencecompass.com/release-notes?hsLang=en#older-versions)
- [Publish apps on the stores](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#main-content)

    - [Create accounts](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#create-accounts)
    - [Create app certificates and keys](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#create-app-certificates-and-keys)
    - [Create build file and screenshots](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#create-build-file-and-screenshots)
    - [Submit your app to the Stores](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#submit-your-app-to-the-stores)
    - [Transfer apps](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#transfer-apps)
    - [Offboarding](https://knowledge.conferencecompass.com/publish-apps-on-the-stores?hsLang=en#offboarding)
- [About Conference Compass and Floq Event Management](https://knowledge.conferencecompass.com/about-conference-compass-and-floq-event-management?hsLang=en)

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