Use evaluation forms in your event

 In this article, we explain:

• How to create an evaluation form
• How to create a direct link to the form
• How to add the form to programme items
• How to download a report of the results

Create an evaluation form

In the studio, within the event, select the menu item Evaluation forms.  This will open the following window

Click Add evaluation form and enter the name of your form and, optionally, a brief description. Both will appear on the evaluation form card that is shown on the Interactive tab, and above the form when it's open. Try to be creative and not plainly repeat the name of the form. Best practice is to give some motivation for the user why to complete this form, and what the results are used for.

Click Add to create the form. Once the form is created, you can add the questions and their options.

Add a question

You can start adding questions below the Questions section by clicking the + Add question button. Add or select the following data:

• Question: enter the question itself.

• Required: if you set a question to Required, the form cannot be submitted without answering this question.

• Description: include a brief explanation of the question, for example when you use a 1-5 scale, what 1 up to 5 means.

• Type: select the type of question:

  • One answer: users can select only one option from a list

  • Multiple answers: users can choose one or more options from a list

  • Dropdown: users can select one option from a dropdown list

  • 5-point scale: users can choose from a scale of 1 to 5.

  • Text: users can enter text in a text field

• Options: when having selected One answer, Multiple answers or Dropdown, add the options by clicking + Add option. Enter the option text in the text box and drag the options in the desired order. Answer options can be deleted with the trashcan.

Click Save to add the question.

Import answer options

If you have many options you don't want to enter manually, for example poster names in a poster voting form, you can quickly add them with the Import button, that you can find below the + in the Options header.

Paste the options, for example from an Excel sheet, in the left column and check if they are correctly separated in the right. Click Add to convert them to options.

Edit questions

The order of the questions can be changed by dragging them within the field. Questions can be edited by clicking the pencil and deleted by clicking the trashcan.

Group questions by adding a section header

To group questions, add a section header. In the Questions section, just choose Add section header and enter the header name.

This adds a header with a larger font, that you can drag to the desired position.

Add an evaluation form to program items

An evaluation form can be added to all program items of the same type.

Go to Event settings > Data types and find below Programme items the type you want to turn it on for. Scroll down to the Content section, Interactive tab, and make sure that the Evaluate item is visible. Select the form the card should link to in the dropdown below.

Toggle on Send push notification reminders to send users a push notification reminder to evaluate the session. This notification is sent 10 minutes after the programme item has ended and only to people that have added the item to their favourites.

Remember that you have to create a release before the link to the form becomes visible in the app!

Create a direct link to a form

There is also a way to link directly to the URL of the form. You can use this for instance to create an evaluation form to gather feedback about the entire event. The link could be added to a home menu button, a navigation menu or as part of a news message.

You can find the form ID by clicking the link-icon on the editing page of the form. In the modal that opens, just copy the cc:// link and use it like a URL.

Download a report of the results

From the alert at he top of the detail page of your Evaluation form, you can download an Excel report containing the results of your evaluations.