Step 7: Access and enable session recordings

All moderated sessions that are broadcasted, are being recorded. This article describes where you can find them, and how to make them visible to the attendees after the event.

Where can I download the session recording?

The recordings can be accessed through the Virtual & Interactivity page, Backstage access & recordings tab. Click the session you want to review the recordings of.

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There are two types of recordings:

  • Pre-recordings: speakers can pre-record their presentation instead of presenting it live.

  • Session recordings: a moderated session is recorded from the moment the moderator starts broadcasting until they stop it.

The slides and speaker frames are recorded separately in two different files for both types. The audio is added to both files. You can see the start time of the recording and its size. Furthermore, you can download the individual slides or speaker files, edit the recording name, or delete the recording.

You can also create a combined video to get one file of both the speaker and slide recording. The speaker recording is shown in the top-right of the slides, as picture-in-picture.

How can I make the session recordings visible to the attendees?

You can release the recordings in batches or one-by-one.

Please note that this is not yet available in the latest studio version, but will be added soon.

Batch edit

1. Go to Data.

2. Select the sessions for which you'd like to release the recordings.

3. Click Edit Selected.

4. In the window that opens:

  • Virtual session: select On-demand recording.
  • Type to use as on-demand recording: choose either Session Recording or Pre-recording. In both cases, the most recent recording will be added.
  • Classifier to add to on-demand recordings: optionally, select a classifier to add to all items to which a recording is linked.

4. Make a release to the app (Publish > Create release).

Tip! Create a classifier On-demand and add a classifier icon to it for easy recognition in the programme.

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One by one

  1. In Data, locate your session and click Edit.
  2. Scroll down to Virtual & Recordings
  3. Select the On-demand recording box under Virtual session
  4. Select Built-in virtual room recording under On-demand recording
  5. Click Select recording.
  6. Select the correct recording in the drop-down menu in the window that pops up. The menu shows you all the recordings that were made within that session, including live broadcasts and pre-recordings made by the speakers.
  7. By clicking the Play button, you can review the recording. If it needs trimming at the beginning or the end, set the start and end time accordingly.
  8. Click Add.
  9. Save the session.
  10. Repeat these steps for all your sessions, and make a release to the app (Publish > Create release).

What if my recording was created using a different virtual platform?

In this case, instead of selecting Built-in virtual room recording in the drop-down menu, select External. A URL field appears, allowing you to add the URL of your recording.