Manually add, edit or delete event data

Whether you are creating a full daily programme, assigning sponsor profiles, or setting up interactive floor plans, you can manage your data using distinct, interconnected categories.

Data categories

Data within Floq Studio is divided into five core categories:

Programme items: All daily schedule entries, such as keynotes, sessions, panel presentations, or posters.
Institutions: Sponsors, exhibitors, or partner organizations participating in your conference.
Persons: Speakers, authors, moderators, and contributors whom you can link directly to programme items.
Tags: Custom topics, categories, or classifiers used to group related objects across your app.
Places: They can be linked to program items or institutions, to show users where these are located. Places can also optionally be linked to an interactive floorplan.

Data types help structure these categories and define how content is displayed inside the app. Always ensure your data types are set up before manually entering information.

Programme items

Programme items configured with start and end times automatically populate your daily schedule. Items can stand alone as single sessions or be nested inside a parent session as individual presentations.

👉 How to edit in the Floq studio: To add a programme item, navigate to the Data page, select the Programme items tab, and click the Add programme item button at the top right.

General

Enter the core details that define where and when your programme item takes place.

Name: The title of the programme item.
Subtitle (optional): Choose a secondary text line to display in schedule lists and on detail pages.
Schedule: Choose the schedule the programme item should be part of. For sessions that are not nested under another programme item, this should be one of the Schedule types as created in the data types. For presentations that are part of a session, choose the session here.
Type: Select the specific item format, such as Session, Interactive Session, or Presentation.
Start or end date and time: Set the schedule timing. Items are automatically grouped and sorted chronologically based on start time.
Location: Choose one or multiple locations where the programme item takes place.

Banner

Banners appear above the item title on the detail page in the app. You can configure three banner formats:

Image: Select an image file from your computer and optionally attach a custom redirect URL.
Video from URL: Enter a YouTube or Vimeo video link.
Recording from host dashboard: Automatically displays an introductory video created or uploaded by an invited host from their dashboard.

Content

Use the content tabs to connect related data objects and attach downloadable resource files.

Info: Add detailed descriptions, information text or abstracts. You can use the HTML editor to format the text and to add links, images and videos. You can link related persons, institutions, and tags on this tab, and drag people using the dots icon to reorder them to the desired order you want to display in the app.
Schedule: Add underlying sub-presentations or nested programme items directly to this parent item (if there are any)
Interactive: the available interactive features can be configured in the data types, so nothing can be set here.
Resources: Upload poster or slide PDFs, configure on-demand room files, or attach external links and secondary PDF documents.

- Poster/slides PDF: Turn on Make poster/slides file available to attendees in the data types to make the file uploaded here available on the app. It will then be shown:

- - When you haven't set the room to be virtual, and you have not invited a host, it will open as a PDF from either the View poster / slides button in the side panel, or the link below Poster/slides on the Resources tab.

- - When you did set the room to be Poster presentation or round-table session, and you have invited a host, it will be shown in the on-demand room that can be opened from either the View poster / slides button in the side panel, or the link below Poster/slides on the Resources tab.
  - When you did set the room to be Poster presentation or round-table session, you have invited a host, and the host has started the meeting, the PDF is shown in the slides frame to the participants.
  - If the poster list is in grid view, a thumbnail of the poster will be shown as a preview.
- Other resources: here you can upload other PDFs or add a link to a URL.

Virtual room

This section is only visible when in the data types the toggle Allow virtual or on-demand rooms is on for the specific programme item type (see data type article to learn more).

Settings: Select room types such as moderated, hosted, or external link (which requires an external meeting URL).
Sponsor banner: For moderated sessions, upload a sponsor banner that displays directly below the video frame inside the virtual room. You can also add a click-through URL, which opens when the banner is clicked.

Advanced settings

Use these settings to customize display priorities or registration requirements.

Registration required: Enable this toggle and enter a registration URL to redirect app users to this URL to register for the session.
Change order: Items sharing the exact same start time are displayed in random order unless a numerical order is assigned here. Lower numbers display first.
Subtitle on detail page: Choose the subtitle you want to display on the detail page of an object. This overwrites the subtitle from the General section.

Institutions

👉 How to edit in the Floq studio: Navigate to the Data page, choose the Institutions tab, and click the Add institution button at the top right to build sponsor or exhibitor profiles.

General

Define the basic profile details and categories for the institutions.

Logo (optional): Upload an image or choose one from your library. The recommended image resolution is 600x600px. You can also upload other sizes, they can be cropped after uploading.
Name: The official name of the institution.
Subtitle (optional): Choose subtitle text to display in lists and on the detail pages.
Type: Choose the type, e.g. Sponsor or Exhibitor. This can be adjusted in the institutions data types.
Location (optional): Choose one or multiple places where the institution is located.
Website URL and Website name (optional): Add the external web address and display label.

Layout

Customize visual assets and card formats for exhibitor and sponsor profiles.

Slideshow: Upload carousel images (recommended 1200x600px) that appear above the profile info. Slideshow with the side panel (institution page) and slideshow for exhibitor booth use the same image dimensions. You can link redirect URLs to individual slides.
Card size: Choose between small or large cards for grid list views. Large cards require an additional image upload. If you choose Small, the logo will be used. If you choose Large, an additional image should be uploaded.
Page banner: For exhibitor booths, upload a top header image. Avoid placing text in this image, as profile UI elements may overlap it.

Content

Provide comprehensive company descriptions, contact channels, and sorting parameters.

Info: Add the company description here. You can use the HTML editor to format the text and to add links, images and videos. Besides that, you can add a URL to a video on YouTube or Vimeo and link related tags on this tab.
Schedule: Add related programme items, if any, on this tab.
Resources: On this tab you can upload a PDFs or add a link to a URL.
Contact: Add the phone number, email address and social media links. Additionally, your can enable the Drop business card feature when you use the exhibitor booth layout. If on, attendees can to leave their business card in the booth, which means that their information is shared in an email sent to the email address specified here.

Advanced settings

Change order: If you don't enter an order, institutions will be sorted alphabetically in lists. If you want them sorted in another way, choose in the settings when creating a list page to sort first by order and then by name. Then enter a low number for the item you want to display first, and higher numbers for items below that.
Subtitle on detail page: Choose the subtitle you want to display on the detail page of an object. This overwrites the subtitle from the General section.
Highlighted: Institutions that have this toggle on, will be displayed in lists in red.

Persons

👉 How to edit in the Floq studio: To add a person, go to the page Data, tab Persons and click Add person. at the top right. On the page that opens, the info is grouped in different sections.

General

Profile picture (optional): Upload a profile picture or select an existing file from the Files and media library. The preferred dimensions are 600x600 px, but other formats can be cropped after uploading. Check the artwork guidelines here to add a profile picture and background image.
Name: Enter the full name of the person.
Subtitle (optional): Choose a custom subtitle to display in lists.
Type: choose the Type, mostly Person. To have more options, adjust it in the Persons data types.
Order (optional): Leave this empty to sort persons alphabetically by their full name in lists. If you want a custom order, configure your list page settings to sort by order first, then enter a sorting value such as a last name or number.
Linked user (optional): With this option, you can link a user from your attendee list to this person by searching for their email address or name to match one in the attendee list. This is also called the user-speaker merge. When an attendee is viewing the profile of this person in the mobile or web app, they will see the user profile the person has created instead. This way, attendees can easily send speakers a contact request or a chat message.

Content

The Content section lets you enrich the profile with extra background information, schedule roles, and downloadable materials:

Info: Add the biography or information of the person here. You can optionally use the HTML editor to format the text and to add links, images and videos. Besides that, you can link related tags on this tab.
Schedule: Link programme items where this person has an active role, and choose their specific role from the drop-down menu next to the item name.
Resources: Upload PDF documents or insert external web URLs related to the person.

Advanced settings

Subtitle on detail page: choose the subtitle you want to display on the detail page of an object (when clicking a person, you can see the detail in the Person's profile page). This overwrites the subtitle from the General section.

Places

There are two workflows to add your places and link them to a location on the floor plan:

First add all places, and then set their locations. This is also the workflow when your places are imported from an external source (channels or Excel files) or when you add your places before your floor plan image is available.
One by one add a place and its location. This is convenient when your floor plan image is available and you already know where all places are located.

You can upload your floor plans to the floor plan page.

👉 How to edit in the Floq studio: To add a place, go to the page Data, tab Places and click Add place at the top right. On the page that opens, the info is grouped in different sections.

General

Name: Enter the display name for the location or room.
Type: Select the place type, such as Rooms or Booths (you can add more in data types)

Add location: If you already have your floor plan uploaded, you can click Add location to open your uploaded floor plans, select the correct floor plan tab, click on the map to drop a pin, and press the Save button.

Content

The available content fields depend on the settings configured under Floor plan card content in your data types:

Schedule: Link specific sessions taking place at this location. The assigned place will automatically update as the session location.
Institution profile: Link a specific institution or sponsor to this place. The location will automatically reflect on the institution's profile.
Description: Add formatted text, video, or image details. You can optionally use the HTML editor.

Advanced settings

Change order: You can optionally set a custom numerical order for rooms to control how they appear on the app floor plan list and web agenda. If youdo not add one, it will automatically follow an alphabetical order.

How to set/add multiple place locations at once in the floorplan

If you have uploaded your floor plan after creating your places, you can pin locations to the floorplan in bulk:

Go to the Places tab and you can select the checkboxes for the places you want to locate.
Filter or sort by the Location set column to identify unmapped places quickly.
Click the Add location button on the batch edit toolbar at the bottom of the page.
Select a place from the list on the right, click the correct position on the floor plan map to drop a pin, and switch floor plan tabs if necessary.
Click the Save all button to confirm all locations.

Linking data

Relations between objects are bi-directional, meaning a link established in one direction automatically updates the corresponding object. You can for example assign a topic to a presentation by:

Adding the topic on the related presentation details page.
Adding the presentation on the related topic detail page.

When creating the relation in one way, the other way is also automatically linked. If you don't want to display the 'inverse' section in the app, you can mark it as hidden in data types.

Batch edit for any event data

To edit multiple items at the same time, select the items to edit in the table. A black batch edit toolbar will then appear at the bottom of the page.

To update several items simultaneously, select the target items in any data table to display the bottom toolbar:

Change type: Convert selected items to a different data type (available when all selected items share the same initial type).
Change room type: You can only change the room type if the selected items have the Virtual room toggle on in the data types, and if they are compatible.
Add tag: Apply a shared tag across all selected items at once.
Set session banner: This option is only available for programme items. Quickly update programme item display banners to Image or Recording from host dashboard.
Change lock status: Lock items to prevent automated data syncs from overwriting your manual edits, or unlock them to resume syncing. When an item is locked, the programme data sync will no longer overwrite any changes you made to it.
Delete: Remove selected items. Deleted records can be recovered by opening View recycle bin at the bottom left, selecting the items, and clicking the Restore button.

Edit mode

From the top right, you can open the Edit mode.

Click the Edit mode button at the top right of any data page to make table cells directly editable. You can type updates directly into fields or select options from drop-down menus across multiple rows, then click the Save button at the top right to submit your changes.

Manually add, edit or delete event data

Managing event data manually allows you to build, customize, and structure your event content directly within Floq Studio.

Data categories

Programme items

General

Banner

Content

Virtual room

Advanced settings

Institutions

General

Layout

Content

Advanced settings

Persons

General

Content

Advanced settings

Tags

General

Content

Advanced settings

Places

General

Content

Advanced settings

How to set/add multiple place locations at once in the floorplan

Linking data

Batch edit for any event data

Edit mode