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Manage files through the file library

This article describes how to use the Files & media library.

In the Files & media menu item, you can find the profile pictures and logos that you've added for your persons and institutions on the Images tab. he custom icons you've uploaded, for example for tags or navigation pages, can be found on the Icons tab. Besides that, you can also add your own images or documents to refer to from other pages in the app, such as an information page or navigation item.

You can view the images as tiles or a list through the switch at the top right.

Images or icons can be uploaded by clicking Add images or Add icons on the respective tabs. Select the files, and for images also choose a category (Profile pictures, Logos or Other) and click Add.

Batch-upload profile pictures and logos

In case you have all your person photos or institution logos in one folder on your omputer, it can be useful to upload them in the file library. This way you can upload them all at once, and select the right image in the data table. Make sure that you choose the right category (Profile pictures or Logos) and that the uploaded images are square.

After uploading the images, go to Data > Persons or Data > Institutions. Open the table settings from the icon at the top right and make sure Profile picture or Logo is enabled.  

Then click the Pencil icon next to the Import/Export button to open Edit mode. In this mode, you can then easily select the right image for every person by clicking in the cells in the column Profile picture.

Tip! For easy recognition in the dropdown list, make sure that the image is named after the person or institution.

Upload other images and documents

Upload images or documents you want to refer to on other pages, such as information or navigation pages, in the image category Other or on the Documents tab.

To find its URL, click ... and choose Copy link. This copies the file URL to the clipboard.

Rename, download and delete files and images

You can rename the image by clicking ... and selecting Rename.

To download one or multiple images, select them and choose Download from the batch edit toolbar. If you've selected mutliple files, they will be downloaded as a zip file.

To delete one image or file, click ... and choose Delete. To delete multiple, select them and choose Delete from the batch edit toolbar. You're asked for a confirmation before the image is really deleted.