Add an event

This article explains how to add an event to your app.

To create an event in your app, click the button Add tile at the top left of the selection screen and choose Event. On the page that opens, you can set the details of the event. After entering the data, click Save. The tile is by default added under hidden tiles.

Depending on the type of contract, you might need to ask your Customer Success Manager or Project Coordinator to create the event for you.

Event data

  • Event name on tile: limited to a certain number of characters due to the tile size. Large tiles have a higher character limit, as more text will fit on them.

  • Web app URL: the URL of your web app is automatically composed by lowercasing the event name and removing all spaces and special characters. You can change the URL before creating the tile by clicking Edit

Do not change the Web App URL when your event is already live!

  • Start/end date: use the date picker to select a start and end date.

  • Location: start typing the location and then select it from the list that opens.

  • Subtitle used in tile: this is the subtitle displayed below the title on the tile. For consistency and ease, you can automatically generate a subtitle from the date and location, and adjust it if desired.

  • Description: enter the event description. You can use headers, bold, underlined and italic text, lists and links. If you copy the text from another page or document, make sure to remove the font style (with the eraser button), in order to make it look consistent in the app.

Options

  • Status: the status defines who can see and install the event.

    • Available: all users can see the tile and the event info. Please note that the event tile can only be set to Available after a release has been made, so if you just created a new tile, this option is not visible.

    • Coming soon: in the app, the Install button is replaced by Coming Soon. All users can view the tile and the event info, but cannot install the event yet.

    • Hidden: the tile is not visible on the society home screen. If you have already installed the event before, you can find it under "Installed events".

  • The event can be installed by:

    • Anyone: by default.

    • Attendees only: Only users that are on the event's attendee list can install the event. 

    • Signed-in users only.

  • Allow installing with secret search key: If you want to make the event available to a limited number of users for testing purposes, you can Allow installing with a secret search key and enter a key in the field below. This option is only available when an event status is Coming Soon or Hidden. Users that enter this exact key in the search in the app, will find an installable version of the event. Make sure the key is not too easy so that users who should not have access will not accidentally find it.

  • Protect with password: If you tick the checkbox Protect with a password and enter a password in the field below, only users that know this password can install the event.

  • Require accepting terms and conditions before installation: When ticked, users that want to install the event are shown a popup message with a link to the URL specified in the field below. They have to accept these terms and conditions before they can proceed with installing the event.

Tile size

We advise uploading both tile sizes: medium (left) or large (right).

The images are needed if the event is either Coming soon or Available since only then it is visible to the users. As long as your event is Hidden, images are not yet required.

When clicking Add image, a modal opens where you can select the image to upload. The preferred dimensions are shown in the placeholder. When your file does not have these dimensions, you can crop it to the right ratio after selecting it.